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As an owner, it is your responsibility to ensure all gas appliances, flues and chimneys undergo annual inspections. You must also give a copy of the report to your tenants.
If the engineer considers that any installation or appliance is imminently dangerous they will ask permission to disconnect the supply of gas and recommend the installation of inspection hatches.
What is the definition of a Gas Safety Certificate?
A gas safety certificate issued by a landlord is an official document that confirms that all gas appliances and flues within the rental property have been inspected by an accredited gas engineer. Landlords are legally required organize a gas safety check once per year for each rental property they own. Gas Safe registered engineers carry the inspection and ensure that all pipes, appliances and flues are in compliance with safety regulations.
The law also requires landlords to give tenants a copy of the CP12 Gas Safety Certificate, (Gas Safety Record) after every annual inspection and test for gas safety. The certificate should be provided to tenants within 28 days of the Gas Safety Inspection and to new tenants at the start of their lease.
CP12 is the abbreviation for the CORGI Proforma 12 that was employed by CORGI before it was replaced in 2009 by the Gas Safe Register. The form contains the date of the most recent gas inspections and tests, the results, any steps that need to be taken, as well as the name and the title of the engineer who conducted the check.
If the Gas Safety check highlights any issues with a gas appliance and the engineer will give advice on what should be done to ensure it is safe for use. If an appliance is deemed immediately dangerous or abnormally dangerous, the gas supply must be turned off until the issue is resolved.
It is a crime for a tenant to refuse to allow the gas safety inspection to be conducted. A landlord may apply to the courts for an injunction in the event of need, but it is usually much easier to simply send a well written letter stating the reason why the checks are made and what they will involve. This will convince a tenant who is reluctant to let access in, and in the event that they do not, the landlord might have to think about starting the eviction process.
How often should I obtain a Gas Safety Certificate?
By law, landlords and agents for letting are required to conduct an annual gas safety inspection on all chimneys and gas appliances that they provide to their tenants. This is to ensure that their equipment is safe for use and there are no gas leaks in the property. This is a vitally important responsibility and landlords should ensure that they are inspected for gas by a qualified gas engineer.
The Gas Safety Certificate (formerly the Gas Safety Check Record) is an official document that proves that an inspection of the gas supply has been conducted by a qualified engineer within the past 12 months. It is issued to the landlord and should be handed over to the tenant to prove the security of the gas supply. It is valid for a time of 12 months and has to be renewed every year.
A landlord who is unable to provide an Gas Safety Certificate for their tenants could be penalized. Gas Safety checks must be completed by landlords in time. They should also keep a copy of the certificate in case tenants ask for it.
Installing inspection hatches in all gas appliances is a good idea, since it allows engineers to gain access to the appliances for annual inspections. The engineer will classify the appliance as being at-risk and may suggest that tenants stop using the boiler until the inspection hatch has been installed.
Landlords must also give their tenants at least 24 hours' notice prior to entering the property to conduct Gas Safety Checks. This will allow tenants to prepare for the visit and give permission, if required. If a tenant does not allow the engineer entry, the landlord should inform them why it is necessary and what will happen if they don't follow through. If the tenant continues to refuse the engineer entry, then the landlord must think about evicting them under section 21 of the Housing Act 1988.
What happens if I don't receive a Gas Safety Certificate?
In essence, it's the landlord's legal responsibility to ensure that their property is equipped with a valid gas safety certificate prior to the time tenants move into. Failure to comply with the law can lead to the landlord being charged or being fined a significant amount. The regulations also state that landlords must provide an electronic copy of the gas safety report to their tenants on request.
Gas Safe registered engineers must visit the rental property of the landlord to perform a gas inspection on all gas safety certificate what is checked appliances. During the inspection, a Gas Safe registered engineer will note any problems that could be a threat to tenants. The engineer will issue an CP12 Gas Safety Document, also referred to as a Landlord Gas Safety Record (or a Gas Safety Certificate).
This is a vital piece of documentation that all tenants should be able to access and keep. It contains information on the gas installations of a rental property, as well as details regarding when they last tested and when they expire. It can help tenants spot any issues with the appliances or installations and ensure they are aware of how to reach a Gas Safe engineer to have them examined.
Landlords must provide a gas safety report to their tenants, new and existing within 28 days of the date that the engineer has visited their property. The landlord must also give a copy of CP12 at the beginning of the tenure. Landlords who fail in providing the copy of the gas certificate could be charged and face unlimited fines or six months in prison.
In the same way, landlords must make sure that their properties are equipped with carbon monoxide alarms. They can also arrange that they be tested each month. The landlord is responsible for repairing any alarm that doesn't work. The rules for this are applicable to council, private, and housing association landlords, as well as to licensable Houses of Multiple Occupation (HMOs).
In June 2017 in June 2017, the High Court decided that it was unlawful for landlords to issue Section 21 notices if they did not provide their tenants with an official gas safety certificate. The decision was based on the law that requires landlords with assured shorthold leases to obtain a gas safety certificate for their property before tenants move into it.
How can I obtain a gas safe register duplicate certificate Safety Certificate (GSC)?
Landlords are legally responsible for ensuring that gas appliances, flues, and pipework in the homes they lease out are safe. This is covered by the Gas Safety (Installation and Use) Regulations 1998. To ensure compliance with the regulations landlords are required to conduct annual gas checks of all gas appliances and flues they supply to tenants. This is known as a CP12 Gas Safety Certificate and must be completed by a qualified Gas Safe Registered Engineer after each inspection.
It's also recommended for landlords to think about having a boiler service and gas safety certificate service carried out simultaneously with the CP12 inspection, as this will help ensure that all the gas appliances are operating in a safe and efficient manner. Landlords are usually able to obtain a combined CP12 and boiler service for an affordable price from a qualified gas engineer, who will be able to examine the seals on boiler service and gas safety certificate burners. They will also inspect the flue system for leaks and cracks, clean the burner and heat exchanger and perform general maintenance.
The CP12 document is often called the 'landlord's gas safety certificate', but it is actually the Gas Safety Record documentation. It contains the results of the safety inspections, and details of any problems or actions that should be taken care of. Landlords are required to give their tenants the CP12 document within 28 days after the Gas Safety Check is completed.
It's important that landlords or letting agents only allow Gas Safe registered engineers to access the property to conduct safety inspections and maintenance. It is crucial to educate tenants about the importance of giving gas engineers access to their property and explain that the engineer is there to safeguard them from carbon dioxide poisoning. If the tenant does not allow access the agent or landlord must outline the legal obligations in writing. They should then go to the property and force entry if needed.

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