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landlord safety certificate Gas Safety Certificate and Boiler Service

As a landlord, it's your responsibility to ensure that all gas appliances as well as chimneys and flues are inspected annually. The law also requires you give a copy of the check to your tenants.

If the engineer considers an appliance or installation to be immediately hazardous, they will ask for permission to shut off the gas supply and recommend that inspection hatches are installed.

What is what is a Gas Safety Certificate (GSC)?

A landlord gas safety certificate is a document that proves that the rented property's gas appliances and flues have been inspected by a qualified gas engineer. Landlords are legally obliged to conduct a gas safety inspection annually for each rental property they own. Gas Safe registered engineers carry out the inspection and check that all pipes, appliances and flues are in compliance with safety standards.

The law also requires landlords to provide tenants with a copy of the CP12 Gas Safety Certificate, (Gas Safety Record), following each annual inspection and test for gas safety. This must be given to current tenants within 28 days of the Gas Safety inspection and given to new tenants at the beginning of their tenure.

CP12 is an abbreviation for the CORGI Proforma 12 which was employed by the Council for Registered Gas Installers (CORGI) before it was replaced by the Gas Safe Register in 2009. The form contains the date of the most recent gas inspections and tests, their results, any steps that need to be taken, as well as the name and name of the engineer that conducted the check.

If the Gas Safety check highlights any problems with a gas device the engineer will provide advice on what should be done to ensure it is safe for use. If an appliance is deemed immediately dangerous or abnormally lethal the gas supply should be turned off until the issue is resolved.

If a tenant refuses to allow access for the gas safe installation certificate safety checks to be completed it is an offence that is criminal. If necessary landlords can apply to the courts for a court order to stop the tenant from preventing gas safety inspections. However, it is more common to send a letter which explains why the checks are essential and what will be required. This will encourage a tenant who is reluctant to allow access to the house. If not the landlord has to initiate the eviction process.

How often should I receive a gas safe building regulations compliance certificate Safety Certificate?

Landlords and letting agencies are legally required to carry out an annual gas safety check on all flues and gas appliances that they provide to their tenants. This is done to ensure that the equipment is safe for them to use and that there are no gas leaks within the property. This is a crucial obligation and landlords must ensure that they are inspected for gas by a licensed gas engineer.

The Gas Safety Certificate, formerly known as the Gas Safety Check Record, is a legal document that confirms that an engineer has completed a gas inspection in the last 12 months. It is issued to the landlord and should be handed over to the tenant as proof of the safety of the gas supply. It is valid for a time of 12 months and has to be renewed every year.

If a landlord does not provide their tenants with a Gas Safety Certificate then they are breaking the law and could be punished by the local authority. Gas Safety checks must be completed by landlords in time. They should also keep a copy in the event that tenants request it.

It's also a good idea for landlords to install inspection hatches on all gas appliances so that engineers can easily access the hatches for annual inspections. If the appliance is found to be in danger during an inspection, the engineer will formally declare it to be at risk and may disconnect the boiler and recommend that the tenant not use it until the inspection hatch is installed.

Landlords are also required to provide their tenants with at least 24 hours' notice before entering the property to conduct Gas Safety Checks. This gives tenants time to prepare for the visit and give permission, if required. If a tenant refuses the engineer's entry the landlord has to explain the reason for this and what would happen should the tenant refuse. If the tenant refuses to allow the engineer entry, the landlord can decide to evict the tenant under section 21 of 1988 Housing Act.

What happens if you don't own a Gas Safety Certificate?

It is the legal responsibility of a landlord to ensure that their property is fitted with an approved gas safety certificate prior to the time tenants move into. Failure to adhere to this law could result in the landlord being prosecuted or being fined a significant amount. The regulations state that landlords must also furnish copies of the gas safety records to their tenants upon request.

Gas Safe registered engineers must visit the rental property of the landlord to perform a gas inspection on all gas appliances. During the inspection, the engineer will note any issues that could pose a risk for tenants. The engineer will then issue an CP12 Gas Safety Document, also referred to as a Landlord Gas Safety Record (or a Gas Safety Certificate).

This is a crucial document that every tenant should keep. It contains information on the gas installations of the rental property, as well as details on when they were last tested and when they expire. It will help tenants recognize any issues with the installation or appliances and ensure they are aware of how to reach an Gas Safe engineer to have them examined.

Landlords are required to provide their tenants, both new and existing, with a gas safety inspection report within 28 days of the engineer's visit to their property. The landlord must also give an original copy of CP12 at the beginning of the tenure. Landlords who fail in providing the copy of the gas certificate could be prosecuted and face unlimited fines or six months in prison.

Similar to this landlords must ensure that carbon monoxide detectors are in operation in their properties and make arrangements for them to be checked every month. If the alarm isn't functioning, the landlord has to repair it. The rules around this apply to private, council and housing association landlords, and also to licensable houses of multiple Occupation (HMOs).

In June 2017 the High Court decided that it was unlawful for landlords to issue Section 21 notices if they did not provide their tenants with an official gas safety certificate. The decision was based upon the law that requires landlords who have assured shorthold tenancies to have an official gas safety certificate for their property prior to the time tenants move in.

How can I obtain a Gas Safety Certificate (GSC)?

Landlords have a legal responsibility to ensure that gas safety certificate check appliances, flues, and pipework in their homes are safe for tenants. This is covered under the Gas Safety (Installation and Use) Regulations 1998. To comply with these regulations, landlords must conduct annual gas inspections on all the gas appliances and flues they provide for use in the property. This is known as a CP12 Gas Safety Certificate and it must be completed by a certified Gas Safe Registered Engineer after each inspection.

Landlords should also consider having a boiler inspection done at the same time as a CP12 inspection. This will ensure that all gas appliances are operating properly and safely. Gas engineers can provide an integrated CP12 inspection and boiler service for a reasonable price. They will inspect the boiler burner's seals, inspect for cracks and leaks in the flue system, clean the heat exchanger and carry out general maintenance.

The CP12 document is commonly called the 'landlord's gas safety certificate', although it is officially called the Gas Safety Record documentation. It lists the results of all the safety checks and details of any actions or issues that need to be resolved. Landlords must provide their tenants with a copy of the CP12 document within 28 days of the Gas Safety check being completed.

It's important that the landlord or letting agent only permit Gas Safe registered engineers to visit the property to conduct safety checks and for maintenance. It is crucial to educate tenants about the importance of permitting gas engineers access to their property and explain that the engineer is there to keep them safe from carbon dioxide poisoning. If the tenant is unwilling to let access in it's the landlord's or letting agent's responsibility explain the legal responsibilities in writing. Then follow with a visit to the property to force entry if needed.

Gas Safe ID cards should be requested by tenants prior to allowing them to enter the property. This will confirm that the engineer is competent to work with your home's systems and can therefore be trusted to conduct the safety check. It's important to keep in mind that the gas engineer is legally able to cut off any defective equipment and cut off gas lines in the event of a need.